WSD Family Educational Rights and Privacy Notification

Parents,

The following pages are Weber School District Policies and Notices that parents have the opportunity to review

annually.

Please read these policies and notices, sign and return, as indicated on the page

to your child’s teacher

WEBER DISTRICT’S FAMILY EDUCATIONAL RIGHTS & PRIVACY NOTICE

ELEMENTARY AND JUNIOR HIGH SCHOOLS

The Family Educational Rights and Privacy Act (FERPA) give parents and students over 18 (“eligible students”) the

following rights to the student’s education records.

(1)The right to inspect and review the student’s education records

within 45 days of the day the District

receives a request for access.

After parents or eligible students submit a written request to the principal identifying the record(s) they wish to

inspect, the principal will arrange for access and tell the parent or eligible student when and where the records may be

inspected.

(2)The right to request amendment of the student’s education records

that the parent or eligible student

believes is inaccurate or misleading.

Parents or eligible students may ask for amendment of a record believed to be inaccurate or misleading by writing

to the school principal and clearly identifying the record to be changed and specifying why it is inaccurate or misleading.

If the District decides not to amend the record, the District will notify the parent or eligible student of the decision and

advise them of the right to a hearing.

(3)The right to consent to disclosure of personally identifiable information  contained in the student’s education records, except as FERPA allows disclosure without consent.district upon the receiving district’s request.

(c) FERPA permits disclosure of directory information without consent to third parties unless there is a timely written

refusal. Unless parents or eligible students write to the school within15 days after distribution of this notice to

refuse disclosure of directory information, the information may be disclosed.

student’s: (i) name, (ii) address, (iii) telephone number, (iv) birth date, (v) participation in activities or sports, (vi) w

eight and height of athletic team members, (vii) photographs, (viii) awards, degrees and honors, (ix) dates of  enrollment and(x) grade level and major field of study.

(4)The right to file a complaint with the U.S. Department of Education.

The Office administering FERPA is theFamily Policy Compliance Office, 600 Independence Avenue, SW, Washington D.C. 20202-4605.Your questions

WEBER DISTRICT’S FAMILY EDUCATIONAL RIGHTS & PRIVACY NOTICE (HIGH SCHOOL)

The Family Educational Rights and Privacy Act (FERPA) give parents a

nd students over 18 (“eligible students”) the

following rights to the student’s education records.

(1)The right to inspect and review the student’s education records

within 45 days of the day the District

receives a request for access.

After parents or eligible students submit a written request to the principal identifying the record(s) they wish to

inspect, the principal will arrange for access and tell the parent or eligible student when and where the records may be

inspected.

(2)The right to request amendment of the student’s education records

that the parent or eligible student

believes are inaccurate or misleading.

Parents or eligible students may ask for amendment of a record believed to be inaccurate or misleading by writing

to the school principal and clearly identifying the record to be changed and specifying why it is inaccurate or misleading.

If the District decides not to amend the record, the District will notify the parent or eligible student of the decision and

advise them of the right to a hearing.

(3)The right to consent to disclosure of personally identifiable information contained in the student’s education records, except as FERPA allows disclosure without consent.on the receiving district’s request.

(c) FERPA permits disclosure of directory information without consent to third parties unless there is a timely written

refusal. Additionally, the No Child Left Behind Act of 2001, and the National Defense Authorization Act for Fiscal Year

 2002, require that recruiters of the U. S. Armed Forces be given the names, addresses and phone numbers of 11th

and12th grade students upon request.

Unless parents or eligible students write to the school within15 days after

distribution of this notice to refuse disclosure of directory information, the information may be disclosed.

Directory information may include a student’s: (i) name, (ii) address, (iii) telephone number, (iv) birth date, (v)

participation in activities or sports, (vi) weight and height of athletic team members, (vii) photographs, (viii) awards,

degrees and honors, (ix) dates of enrollment and (x) grade level and major field of study.

(4) The right to file a complaint with the U.S. Department of Education.

The Office administering FERPA is the

Family Policy Compliance Office, 600 Independence Avenue, SW, Washington D.C. 20202-4605.Your questions

SOCIAL SECURITY DISCLOSURE STATEMENT

In order for Weber School District to qualify for and receive substantial continued funding for Career and Technical

Education (CTE), it is necessary to obtain each student’s Social Security Number. This funding comes from the Carl D.

Perkins Vocational Technica

l Education Act of 1998 and state formula “add on” dollars. These Social Security Numbers are used independent of student names or other identifiers, to track the effectiveness of Career and Technical Education programs during and beyond a student’s K-14 education.

FERPA protects the privacy of student educational records and requires schools to minimize collection and use of

student Social Security Numbers. Social Security Numbers should be collected only for the purpose of processing

student data, employment, federal and state reporting guidelines, and to meet other legal obligations.

Weber School District shall not display student Social Security Numbers on public listings of grades, class rosters,

student ID cards, student directories, or anything else unless specifically authorized or required by law.

Board Policy 5200

STUDENT DISCIPLINE POLICY 5200

(INCLUDING SAFE SCHOOL POLICY)

I. Purpose

The purpose of the policy is to foster a safe, positive environment for learning by teaching the practice

of self-discipline, citizenship skills, and social skills.

II. Prohibited Conduct and Related Discipline

Prohibited conduct is forbidden at school, on school property, including school vehicles, and at any school activity. A

serious violation that threatens or harms a school, school property, a person connected with school, or property associated with a person connected with school is forbidden regardless of where it occurs.

A. A student WILL be removed from school for at least 1 year for a serious violation involving the

following:

1. A real weapon or

2. Explosive or flammable material or

3. Actual or threatened use of a look alike weapon with intent to intimidate or cause disruption.

Exceptions may be made on a case by case basis through the Superintendent’s office.

B. A student

WILL be removed from school for the following:

1. Possession, control, actual or threatened use of a real weapon, explosive, noxious, or flammable

material;

2. Actual or threatened use of a look alike weapon with intent to intimidate or cause disruption;

3. The sale, control or distribution of a drug, controlled substance, imitation controlled substance, or drug

paraphernalia;

4. Using or threatening to use serious force;

5. The commission of an act involving the use of force or the threatened use of force which if committed by an adult would be a felony or class A misdemeanor; or

6. A serious violation of Section II C affecting a student or staff member.

C. A student

MAY be removed from school for the following:

1. Willful disobedience or violating a school or district rule;

2. Defying authority;

3. Disruptive behavior;

4. Foul, profane, vulgar, or abusive language;

5. Defacing or destroying school property;

6. Truancy;

7. Theft;

8. Posing a significant threat to the welfare, safety or morals of a student, school personnel, or the operation of the school;

9. Fighting;

10. Bullying,* defined as intentionally or knowingly committing an act that is done for the purpose of placing a school employee or student in fear of

physical harm to the school employee or student or harm to property of the school employee or

student.

11. Hazing

,* defined as intentionally or knowingly committing an act that is done for the purpose of initiation or admission into, affiliation with, holding office in, or as a condition for, membership or acceptance, or continued membership or acceptance, in any school or school sponsored team,organization, program, or event.

Acts of bullying or hazing may include:

(a) endangerment to the physical health or safety of a school employee or student;

(b) any brutality of a physical nature such as whipping, beating, branding, calisthenics, bruising, electric shocking, placing of a harmful substance on the body, or exposure to the elements to a school employee or student;

(c) forced or unwilling consumption of any food, liquor, drug, or other substance by a school employee or student;

(d) any forced or coerced act or activity of a sexual nature or with sexual connotations such as asking a student to remove articles of clothing or expose or touch private areas of the body;

(e) other physical activity that endangers the physical health and safety of a school employee or student; or

(f) physically obstructing a school employee’s or student’s freedom to move.* Regardless of whether the person against whom the conduct is committed directed, consented to, or acquiesced in the conduct.

12. Cyberbullying, defined as the use of e-mail, instant messaging, chat rooms, pagers, cell phones, or other forms of information technology to deliberately harass, threaten, or intimidate someone for the purpose of placing a school employee or student in fear of physical harm to the school employee or student; or harm to property of the school employee or student.

13. Possessing, using, controlling, or being under the influence of alcohol, a drug, an imitation drug,

drug paraphernalia, or misusing any substance;

14. Possessing or using tobacco;

15. Inappropriate exposure of body parts;

16. Taking or sharing of obscene, pornographic, lewd, illegal, or otherwise inappropriate images or photographs. Violations will be referred to law enforcement.

17. Sexual or other harassment (including, but not limited to, behavior intended to cause harm or distress in a relationship, especially if repeated over time);

18. Gang-related attire or activity;

19. Retaliation against a school employee or student for the reporting or investigations of any behavior outlined in Sections II A, B, and C above; or

20. Making false allegations against a school employee or student.

The decision to remove or to discipline in some other way is made by the site administrator based on all the circumstances.

D. The type and length of discipline is based on factors such as previous violations, severity of conduct, and other relevant educational concerns.

E. When appropriate, students will be placed on remedial discipline plans.

F. School personnel may use reasonable physical restraint, if necessary, to protect a person or property from physical injury or to remove a violent or disruptive student.

G. If damage or loss of school property occurs, official report cards, diploma, and transcripts may be withheld until payment for the damage is received or the lost property is recovered.

III. Habitual Disruptive Behavior

A. Definitions

Qualifying minor

means a school-age minor who is at least 9 years old or turns 9 years old at any time during the school year.

Disruptive behavior

means behavior outlined in Sections II A, B, and C above.

B. Notice of Disruptive Student Behavior

1. A Notice of Disruptive Student Behavior may only be issued to a qualifying minor.

2. A Notice of Disruptive Student Behavior may only be issued by a school administrator or a designee.

3. A Notice of Disruptive Student Behavior shall be issued when the student has:

(a) engaged in disruptive behavior (that does not result in suspension or expulsion) 3 times during the school year; or

(b) engaged in disruptive behavior that results in suspension or expulsion once during the school year.

4. A Notice of Disruptive Behavior requires that the student and parent meet with school authorities to discuss the disruptive behavior.

5. The student and/or parent may contest a Notice of Disruptive Student Behavior in the following

manner:

(a) If the notice is written by an assistant administrator or other designee, the appeal is made to

the principal;

(b) If the notice is written by the principal, the appeal is made to the district coordinator assigned to that school.

6.A school representative shall provide to the student’s parent a list of resources available to assist the parent in resolving the student’s disruptive behavior problem.

7. The school shall establish procedures for a school counselor or other designated school representative to work with a student in order to attempt to resolve the student’s behavior problem before the student becomes subject to the jurisdiction of the Juvenile Court.

C. Habitual Disruptive Student Behavior Citation

1. The Habitual Disruptive Student Behavior Citation may only be issued to a student who has received a Notice of Disruptive Student Behavior and:

(a) engages in disruptive behavior (that does not result in suspension or expulsion) at least 6 times during the school year;

(b) engages in disruptive behavior that does not result in suspension or expulsion at least 3 times during the school year and engages in disruptive behavior that results in suspension or expulsion, at least once during the school year; or

(c) engages in disruptive behavior that results in suspension or expulsion, at least twice during the school year.

2. A Habitual Disruptive Student Behavior Citation may only be issued by a District Coordinator.

3. The citation shall be mailed by certified mail to, or served on, the parent of the student.

4. A student to whom a Habitual Disruptive Student Behavior Citation is issued shall be referred to the Juvenile Court.

5. Within five days after the citation is issued, a representative of the school district shall provide documentation to the parent and the court of the efforts made by a school counselor or representative.

6. The District Coordinator will cooperate with the Juvenile Court in providing other information as needed, including but not limited to attendance, grades, and behavioral reports.

IV. Searches

A. School personnel may search students, lockers, personal property, and vehicles parked on school property based on reasonable suspicion.

B. School personnel may also conduct random searches that might include all lockers and other school property.

V. Suspension and Expulsion Defined

A. Suspension is disciplinary removal from school with an offer of educational services.

B. Expulsion is a disciplinary removal from school by the School Board for more than 10 school days without an offer of alternative educational service.

VI. Readmission and Admission

A. If a student is removed from school under II A, readmission depends upon satisfactory evidence that the student will not be a danger to self, others, or school property.

B. If a student is removed from school under II B or C, the student may be readmitted after the parent/guardian meets with school officials to make a plan to correct the behavior(s) and after the student completes both the days of suspension and any conditions imposed.

C. The district may deny admission to a student who has been expelled from any school in the last twelve months.

VII. Due Process

A. If a student is removed from school or otherwise disciplined under this policy, the student has the right to meet with the site administrator to tell his/her side of the story.

B. If the site administrator recommends removal for more than 10 school days, a Weber District Student Services Coordinator will hear the case at the school with the student, the parent or guardian, the site administrator, and others as necessary. This hearing will be held within 10 school days of removal from school.

C. If a student is removed from school for more than 10 school days, an appeal of the decision may be made in writing to Weber District Student Services within 10 school days of the decision. The parent or guardian is responsible to plan and to pay for any educational services not provided by the

district during the suspension.

VIII.

School Management Procedures

Each school shall establish school management plans in writing which include the following:

A. School-wide expectations related to student self-discipline, good citizenship, and social skills.

B. Effective instructional practices for teaching the expectations.

C. Systematic methods for reinforcement of expected behaviors and uniform methods for correction of

student behavior.

D. Procedures to help and protect victims of behavior outlined in Sections II A, B, or C above, may include parental involvement, referral to counseling, and other available programs and sharing information as permitted under federal and state law.

E. Procedures for promptly reporting to law enforcement all behaviors as described in Section II A, B, and C above that constitute criminal activity.

F. Procedures allowing for anonymous reporting. Formal disciplinary action is not permitted that is based solely on an anonymous report of bullying, hazing, or retaliation.

G. Defining who is responsible for taking, investigating, and responding to reports of behavior violations as described in Section II A, B, or C above.

H. Making this policy available to the students and parents in registration materials or sent home annually. The policy will also be posted on the Weber School District Web site.

IX. Staff Development and Evaluation

Each school shall develop an annual process of evaluation, including student assessment and ongoing staff

development and training related to school classroom management plans and their efficiency and effectiveness as outlined in Section VIII above.

X. Training

Individual schools will provide training and strategies for students and staff in the

following:

Overt aggression. Overt aggression may include physical fighting such as punching, shoving, kicking, and verbal threatening behavior, such as name calling, or both physical and verbal aggression or threatening behavior. Relational aggression. Relational aggression may include indirect, covert, or social aggression, including rumor spreading, intimidation, enlisting a friend to assault a child, and social isolation. Sexual harassment. Prohibitions against bullying or hazing of a sexual nature or with sexual overtones.

Cyberbullying. Cyberbullying may include use of email, web pages, text messaging, instant messaging, three-way calling or messaging or any other electronic means for aggression inside or outside of school. Intervention skills

Social skills Adult supervision of students Bullying, hazing, and retaliation Provide for student assessment of the prevalence of bullying in school.

XI.

Secondary Schools Extracurricular Programs (Athletics and Clubs)

A. Through the district office, each new coach/advisor will participate in a bullying and hazing prevention training, with a refresher course every three (3) years.

B. Each coach/advisor and student will sign the “Code of Conduct” form each year, which will prohibit bullying/hazing and give notice of consequences.

C. The district will maintain a curriculum outline, schedule of teaching, and signatures of participants. Copies of this information will be provided to the Utah State Office of Education Law and Legislative Section upon request.

D. Each school will develop a schedule to teach bullying and hazing prevention including the provisions of this policy to all students that participate in extracurricular activities (including clubs, groups, athletics, student government, cheerleading, and dance groups) with a notice of consequences. This will be taught at the beginning of each year.

XII. Students with Disabilities

If a student has a qualified disability, the site administrator will explain the separate procedures that may apply based on the procedural safeguards under the Individuals with Disabilities Education Act (IDEA) or Section 504 of the Rehabilitation Act. 10/09 4172 Page 1 of 3

COMPREHENSIVE ATTENDANCE & TRUANCY POLICY

This policy is to be used with Policy 4100 Compulsory Attendance and 4171  High School Citizenship /Attendance Policy

DEFINITIONS

Absence Valid excuseas designated by the school principal Approved absenceany other absence approved

according to school policy consistent with state law and the Weber School District High School Citizenship/Attendance Policy,*Examples may include, but are not limited to:

Absences consistent with student’s Individual Education Plan (IEP) or Section 504 accommodations plans Absences due to family events/activities Other absences approved by the principal Most approved absences will accumulate high school attendance credit loss under the high school attendance policy (Policy 4171).

Truant

Minor School-age minor School-age child Notice of Truancy school authorities to discuss the student’s truancies and directs them to cooperate with the school district in securing regular attendance by the school-age minor. Habitual Truant Citation Notice of Compulsory Education Violation meet with school authorities to discuss the child’s attendance problem and directs them to cooperate with the school authorities in securing regular attendance by the school-age child.

Page 2 of 3

IMPLEMENTATION

1. The Attendance and Truancy Policy will be included in registration materials or sent home annually. The policy will also be posted on the Weber School District Website.

2. The school will work with students and parents to encourage and promote punctual and consistent attendance.

3. Each school will inform students and parents concerning procedures to excuse absences as defined above.

4. Each school will monitor, periodically and annually, school attendance and evaluate the effectiveness of existing programs to encourage student attendance.

5. As described below, Notices of Truancy, Habitual Truant citations and/or Notices of Compulsory Education Violation may be issued when 5 or more truancies have occurred. In addition to positive measures as outlined in Implementation #2 above, a school administrator or designee may impose penalties/consequences on a school-age minor who is truant less than 5 times. Penalties/consequences will be imposed at the school level and may include, but are not limited to, in-school suspension, additional assignments, after-school or lunch detention, attendance credit loss,

or community service assignments. COMPULSORY EDUCATION/TRUANCY CATEGORY I For school-age minors age 12 and older* Procedures:

1. School personnel shall identify school-age minors who have attendance problems and make efforts to resolve the problem using truancy interventions (available on the Student Services Website), by contacting parents, working with the student, and enlisting the help of other school personnel.

Interventions will be documented on the student tracker.

2. Weber School District authorizes school administrators or a designee of a school administrator to issue Notices of Truancy.

Notice of Truancy

A. A Notice of Truancy may only be issued to school-age minors who are at least 12 years old and have been truant at least 5 times during the school year.

B. The notice shall direct the school-age minor and the parent to meet with school authorities to discuss the truancies and cooperate with the school administration in securing regular attendance by the school-age minor.

C. The notice shall be mailed to or served on the school- age minor’s parent by school personnel.

3. Weber School District authorizes District Coordinators to issue Habitual Truant Citations.

Habitual Truant Citation

A. A Habitual Truant Citation may be issued to a school-age minor who is at least 12 years old, has received a Notice of Truancy, and has been truant 10 times during the school year or after receiving the Notice of Truancy failed to cooperate with school officials in resolving the truancy problem.

B. Students receiving a habitual Truant Citation shall be referred to Juvenile Court and the

parents will be notified.

 

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COMPULSORY EDUCATION/TRUANCY

CATEGORY 2

For school-age minors under the age of 14 (school-age child)*

Procedures:

1. School personnel shall identify school-age children who have attendance problems and make efforts to resolve the problem using truancy interventions (available on the Student Services Website), by contacting parents, working with the student, and enlisting the help of other school personnel. Interventions will be documented on the student tracker.

2. Weber School District authorizes school administrators or a designee of a school administrator to issue Notices of Compulsory Education Violation.

A. A Notice of Compulsory Education Violation may be issued to the parent of a school-age child who has been truant at least 5 times during the school year.

1. It shall direct the parent of the school-age child to meet with school authorities to discuss the child’s school attendance problem.

2. It requires parents to cooperate with school authorities in securing regular attendance by the child.

3. It designates the school authorities with whom the parent is required to meet.

4. It shall state that it is a Class B Misdemeanor for the parent of the child to intentionally or recklessly fail to meet with the designated school authorities to discuss the child’s attendance problem or fails to prevent the child from being absent without a valid excuse (truant) 5 or more times during the remainder of the school year.

5. The notice shall be served on the child’s parent by school personnel of by certified mail.

B. If the parent intentionally or recklessly fails to meet with school authorities designated in the

Notice of Compulsory Education Violation, or fails to prevent the child from being absent without a valid excuse (truant) 5 or more times (these are in addition to the original 5truancies) during the remainder of the school year, District Coordinator shall report the

violation to the county or district attorney and notify parents. *Students ages 12-13 may fit in either category.

APPEAL PROCESS

1.If the student is marked “Truant” or otherwise disciplined under this policy, the student and/or parent has the right to meet with the site administrator to tell his/her side of the story.

2. If either a Notice of Truancy or Notice of Compulsory Education Violation is issued, an appeal of that action may be made to a District Coordinator after the parents have met with the designated school officials to resolve the attendance problem. The appeal must be made within 5 working days of the meeting with school officials.

3. If a District Coordinator issues a Habitual Truant Citation and/or a referral to the County Attorney for a Compulsory Education Violation, an appeal of that action may be made to the Director of Student Services or Director of Special Education (for students in Special Education) within 5 working days of notification to parents of that decision. The Habitual Truant Citation and/or the Notice of Compulsory Education Violation will not be sent to the Juvenile Court nor the District Attorney until after the 5 day appeal window.

4193 Medication Policy

DISTRICT POLICY ON MEDICATION AT SCHOOL IS AS FOLLOWS:

1. All arrangements are to be made only with the school principal or designated personnel.

2. A signed authorization form is required from the parent(s) or guardian requesting that school personnel administer the medication.

3.The authorization form must be filled out and signed by the student’s doctor including the time, date, dosage, name of medication, method of administration and a statement of necessity.

4. A parent/guardian or an authorized adult (NOT A STUDENT) must bring the medication to school in a container properly labeled by the pharmacist. The label must include name of student, doctor, date, dosage, name of medication and method of administration. Medication improperly labeled on the container cannot be accepted and/or administered to the student.

Students in violation of the Medication Policy may be subject to disciplinary action under the Safe School Policy.

5. All over-the-counter medications that the school administers will require a prescribing practitioner’s statement and parental or guardian consent before administration.

A. The medication must be in the original container.

B. These drugs will follow the same protocol as prescription medications.

C. Use the authorization form for over-the-counter medications.

6. Students in kindergarten through grade 6 may not self-administer medications except for asthma inhalers, insulin, or epinephrine auto-injectors, i.e. epi-pens. Inhalers, epinephrine auto-injectors, and insulin may be carried on the person. Inhalers, epinephrine auto-injectors

, and insulin may be administered by the student in elementary school if the parents and medical provider sign and return

the forms to self-administer these medications.

7. Students in grade 7 through grade 12 may carry one day’s dosage of their medication on their person. Inhalers, epinephrine auto-injectors, and insulin may be carried and self-administered by the student if the parents and medical provider sign and return the form to self-administer these medications.

Elementary Vision and Scoliosis Testing Notification

A vision screening will be given for all students (K-6). Students in 5th and 6th grade will participate in a scoliosi screening at some time during the year. If you do not want your child to participate in these screenings, please notify the school nurse in writing.

MISCELLANEOUS NOTICES

ASBESTOS

“Federal regulations require that schools be inspected for the presence of asbestos, a toxic material that

has been used in the construction industry for a number of years. This school has been inspected for

asbestos containing materials and the results of the inspections are contained in the Asbestos

Management Plan. The Asbestos Management Plan is available for your preview at this school, the

District Office, or a copy of the plan would be provided to you for the cost of reproduction.”

CHILDREN AND YOUTH WITH DISABILITIES (Section 504 ADA) It is the policy of the Board of Education of Weber School District to provide a free appropriate education to each student with disabilities within its jurisdiction. It is the intent of the district to ensure that students who are disabled within the definition of Section 504 of the Americans with Disabilities Act are identified, evaluated, and provided with necessary accommodations for the appropriate educational services. Due process rights of disabled students and their parents under Section 504 are guaranteed in Weber School

District. Our staff is available to assist you in understanding your rights and is available on request to provide you with any further explanation of these rights, as needed. It is the parent’s responsibility to advise the school district of any known needs for a disabled student.

CIVIL RIGHTS

Titles VI & VII of the Civil Rights Act prohibit discrimination in federally funded programs on the basis of sex, race, color, religion or national origin. The Individuals with Disabilities Education Act requires the District to find and serve qualified students with disabilities residing in the District.

NOTICE TO STUDENTS, PARENTS, EMPLOYEES, PATRONS, VISITORS, UNDER 504ACCEPTANCE OF DISABILITY

“The District does not discriminate on the basis of disability in admission or access to, or treatment or

employment in, its programs and activities. Contact Bob Wood at the Weber District Office (476-7800, with any questions or concerns.” SCHOOL INSURANCE

Weber School District offers a voluntary student accident insurance plan underwritten by Security Life Insurance Company. This plan offers a cost-effective alternative for families who need insurance. This insurance offers several enrollment options designed to fit your individual needs. It is a supplemental accidental bodily injury insurance. You may enroll anytime by contacting the head secretary at the school.

SPECIAL ACCOMMODATIONS FOR MEETINGS

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during any school meeting or activity should notify the principal at least three (working days prior to the meeting.

TITLE IX

Weber School District complies with Title IX regulations: “No person in the United States shall on the basis of sex, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any educational program or activity receiving federal financial assistance. Problems should be referred to the school administration.”

IMMUNIZATION

Effective July 1, 1992, the Utah State Immunization Law mandates that student immunization records must be complete and on file at the time of registration in order for a student to attend school. Principals are not permitted to enroll pupils who are not in compliance. A grace period will no longer be allowed. Any person claiming an exemption to immunization shall complete the official Utah School Immunization Record with the required signatures which must be obtained from the Weber County Health Department and/or the family physician. If you have questions concerning the immunizations, please contact the school nurse.

SCHOOL FEES NOTICE

FOR FAMILIES OF CHILDREN IN KINDERGARTEN THROUGH SIXTH GRADES (IF YOU NEED HELP IN UNDERSTANDING THIS LETTER, CALL 476-7876)

The Utah Constitution prohibits the charging of fees in elementary schools. If you wish to purchase school pictures, yearbooks, or similar items through the school, those costs are not fees and will not be waived. Also, if your student loses or damages school property, the costs of replacement or repair are not fees and need not be waived. Federal law permits schools to charge for food or milk provided as part of the School Lunch Program. If you cannot afford to pay, you may be eligible for free or reduced price meals or milk. Your school will give you information

about applying for free or reduced price meals and milk.

All information which you provide in your application will be kept confidential.

State law and State Board of Education rules do not permit schools to charge fees for anything that takes place during the regular school day! If your child is eligible based on income verification or receives SSI payments, or if you are

receiving AFDC (currently qualified for financial assistance or food stamps) or if the child was placed in your home

by the government as a foster child, the school must waive the fees. might  be eligible for a waiver even if other eligibility criteria are not met. If your local school board allows your school to charge fees, a Fee Waiver Application (Grades K-6) is enclosed.

the school may ask you for tax-deductible donations of school supplies, equipment, or money, No child may be penalized for not making a donation.  For example, if donations are used to pay for a field trip, every child must be allowed to go on the trip even though some may not have made a donation. State law requires schools or school districts to require DOCUMENTATION of fee waiver eligibility if parent must

“apply for fee waivers.” Local boards will have policies and/or guidelines for determining eligibility for fee waivers.School district administrators shall request documentation of fee waiver eligibility from those who apply for fee waivers if fees or charges are required for non-regular school day activities, such as after-school music or foreignlanguage programs or Friday ski programs. Fee waiver eligibility documentation is NOT required annually. Also, documentation shall NOT be

maintained for privacy reasons. Schools may transfer fee waiver eligibility information to other schools to which students advance or transfer. specific schools or sections of the district to “apply for fee waivers,” district administrators NEED NOT require verification of eligibility under this section.If you have questions, first talk to your school or school district representative listed below. If you still need help, contact one of the other agencies listed:

School telephone no.

Utah Issues Information Program, Inc.

330 West 500 South

Salt Lake City, Utah 84101

521-2035 (Salt Lake area)

or 1-800-331-5627 (other areas)

Utah Legal Services, Inc.

254 West 400 South, 2nd Floor

Salt Lake City, Utah 84101

328-8891 (Salt Lake Area)

or 1-800-662-4245 (other areas)

Utah State Office of Education

250 East 500 South

P.O. Box 144200

Salt Lake City, Utah 84114-4200

801-538-7830

USOE 4/17/06

SPECIAL NOTICE FOR PARENTS OF CHILDREN IN GRADES K-6 PARENTS SCHOOL FEES ARE NOT PERMITTED DURING THE REGULAR SCHOOL DAY IN GRADES K-6. SCHOOL FEES MAY ONLY BE CHARGED FOR ACTIVITIES WHICH TAKE PLACE BEFORE OR AFTER SCHOOL OR DURING SCHOOL VACATIONS. fee waivers (meaning that you will not be required to pay the fee). If you are required to apply for fee waivers by your school district, you will be asked,

consistent with local board policies and/or guidelines and school district timelines, to provide documentation of your fee waiver eligibility.Your child may also be eligible for fee waivers if your family is having serious financial difficulties due to circumstances beyond your control, even though other eligibility requirements are not met. If your child is eligible for fee waivers, ALL DONATIONS ARE PERMITTED, No school may raise, lower, or withhold grades, report cards, or school records to enforce payment of school fees. However, if fines or other charges for damaged or lost school property have not been resolved, official copies of report cards and transcripts may be withheld. To find out more, contact:

Your school at: 801-452-4180

Your district at: 801-476-7876

or one of the following:

Utah Legal Services, Inc.

254 West 400 South, 2nd Floor

Salt Lake City, Utah 84101

328-8891 or 1-800-662-4245

Utah Issues Information Program, Inc.

330 West 500 South

Salt Lake City, Utah 84101

521-2035 or 1-800-331-5627

Utah State Office of Education

250 East 500 South

P.O. Box 144200

Salt Lake City, Utah 84114-4200

801-538-7830

USOE 4/17/06

Complete this form if it applies to your child.

Weber School District

Homeless Student Identification

This questionnaire is intended to address the McKinney-Vento Act 42 U.S.C. 11435. Information received will help to determine the services this student may be eligible to receive.

1. Is your current address a temporary living arrangement? ___ yes ___no

2. Is this temporary living arrangement due to loss of housing and economic hardship? ___ yes ___no

Complete the form below if you answered YES

to questions 1 and 2 above.

Student Name School

Grade_________________________ Date __________________________________

I would like to receive free school lunch. ___ yes ___no

Where is the student presently living (Check one)?

1. Doubled with another family because of loss of housing and economic

hardship.

2. Lives in a hotel or motel.

3. Lives in a shelter (emergency, domestic or transitional).

4. Lives in a car, park, campground or public place.

5. Lives in a place without adequate facilities (running water, heat,

electricity).

6. Student seeks enrollment without accompanying parent (not to include

youth in foster care). Parent(s)/guardian(s), please notify the school if your living status changes. Copies of

Weber School District Policy 4750 Homeless Students, including the grievance

procedure, is available upon request from the local school or district office

(801-476-7811).

List all school-age siblings of the above named student residing with you.

Name School Grade

For school use

: Send or fax a copy of this form to student services immediately

(fax 476-7859). The student will not receive free lunch until this form has been received

in student services and processed.

HOME LANGUAGE SURVEY

Complete and return this form if it applies to your child.

Student Name Grade Date __________________

If other than English:

What was the first language the student learned to speak?

What is the language spoken most often in the home?

What is the language spoken most often by the student?

What language do you prefer for school-to-home communication?

To what language is the student

regularly

exposed?

What year did the student first enter a U.S. school (if other than Kindergarten)? ________________

 

MEDICAL INFORMATION

Complete and return this form if it applies to your child.

Student Name Grade Date __________________

If your child has a diagnosed medical condition about which the school should know, please indicate the

condition._________________________________________________________________________________________

_________________________________________________________________________________________________

If your child is taking medication(s) about which the school should know, please describe.

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

SPECIAL SERVICES

Complete and return this form if it applies to your child.

Student Name Grade Date ____________________

If your child is currently receiving special services, please indicate below.

Resource

Other Special Education Services

504 Accommodations

Other special services (Please describe) __________________________________________

____________________________________________________________________________________

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